Suppliers and Hayneedle

A Positive Partnership

Vendor Contact Information

 

Vendor Operations and Quality
Corporate Office
  • Product Quality Issues
  • Product Packaging and Testing
  • Lead Time Analysis
  • Vendor Performance Reports
  • New vendor Training

vendoroperations@hayneedle.com

Risk Management
Corporate Office
  • Certificates of Insurance
  • Additional Insured
  • Terms and Agreements
  • Product Recall Information

riskmanagement@hayneedle.com

 

Purchasing
Corporate Office
  • Purchase Order Acceptance
  • Shipment Contents and Timing
  • Inventory Compliance Expectations
  • Packing List (Pack Slip)
  • Packaging Requirements
  • Inventory Vendor Portal
  • Carton Label and Markings
  • Font Size for Carton Label and Markings

purchasingagents@hayneedle.com

 

Compliance
Corporate Office
  • Policy Questions
  • Expense Offset Inquiries
  • Debit dispute Resolution
  • Inventory and Drop Ship
  • Transportation Debits

compliance@hayneedle.com

 

Transportation
Corporate Office
  • Routing / Carrier Selection
  • Updated Dims/Weights

transportation@hayneedle.com

Finance
Corporate Office
  • Accounts Payable
  • Accounts Receivable
  • Invoices and Payments

Fax: (402) 715-3480

accountspayable@hayneedle.com

Buying Team
Corporate Office
  • New Product Development
  • New Vendor Set up/Onboarding
  • Product Samples
  • Product Selection Assortment

Phone: (402) 715-3000

Fax: (402) 715-3484

 

Customer Service Support
Customer Care Center
  • Order Level Questions
  • Customer Service Issues
  • Swatch Program
  • Vendor Portal Help Desk (Level 1)
  • Vendor Performance Reports
  • General Debit Inquiries (Returns)
  • Personalization Proofs

Fax: (402) 505-5299

vendorcoordinator@hayneedle.com

Corporate Office

Hayneedle, Inc.

9394 West Dodge Road, Suite 300

Omaha, NE 68114

(402) 715-3000

Supplier Documents

We value our supplier partnerships and want to make procedures as easy for you as possible. Below you’ll find necessary supplier documents and instructions. If you have questions, always feel free to contact our vendor operations team at vendoroperations@hayneedle.com. Thanks for your support!


Compliance

Hayneedle Vendor Compliance Manual - Drop Ship
Hayneedle Tips for Vendor Compliance - Drop Ship

Hayneedle Vendor Compliance Manual - Inventory
Hayneedle PO Special Instructions - Inventory
Hayneedle Terms and Conditions - Inventory

Transportation and Logistics

Hayneedle Routing Guide for Drop Ship Shipments
Hayneedle Routing Guide for Domestic Inventory Shipments
Hayneedle Routing Guide for Import Inventory Shipments

Packaging

FedEx Packing Test Instructions and Application
Small Parcel FedEx Drop Test
Product Categories Requiring Testing

Quality

Hayneedle Juvenile SOP
Hayneedle Juvenile SOP Chart
Bureau Veritas Test Request Form
SGS Hardlines Test Request Form

Package Labeling

Hayneedle Shipping Label Requirements - Drop Ship
Hayneedle Sample Purchase Order - Drop Ship
Hayneedle Sample Pack List - Drop Ship

Hayneedle Item Label Template - Excel 97 - Inventory
Hayneedle Item Label Template - Inventory
Hayneedle UPC Data Template – Excel 97 – Inventory
Hayneedle UPC Data Template – Inventory

Barcode Font (Free)

Guidelines for Product Assembly Instructions

Standard Assembly Instruction Template
Standard Assembly Instruction Vendor Guide
Belham Living (Indoor) Template AI
Belham Living (Outdoor) Template AI
Boomer & George Template AI
Classic Playtime Template AI
Coral Coast Template AI
Island Bay Template AI
Red Ember Template AI

EDI Requirements

Hayneedle EDI 850 Specifications (Drop Ship)
Hayneedle EDI 810 Specifications (Drop Ship)
Hayneedle EDI 856 Specifications (Drop Ship)
Hayneedle EDI 846 Specifications (Drop Ship)

Hayneedle Trading Partner On boarding Worksheet (Drop Ship)

Sample EDI 850 Data
Sample EDI 810 Data with SAC Charge
Sample EDI 856 Data
Sample EDI 846 with All Codes

LTL Carriers and SCAC Codes
Small Package Carriers and SCAC Codes

Vendor Portal Training Documents

Hayneedle Inc Vendor Portal Training – Drop Ship
Hayneedle Inc Vendor Portal Training – Inventory

Logos

Hayneedle Logo - High Resolution - PNG
Hayneedle Logo - High Resolution B&W - PNG

Customer Service

Hayneedle Return Agreement Options
Vendor Closing Instructions

Accounting

Hayneedle Invoicing Requirements

Merchandising

W-9 Form

Risk Management

Certificate of Insurance Example
Additional Insured Example