Suppliers and Hayneedle

A Positive Partnership

Vendor Contact Information


Vendor Operations and Quality
Corporate Office
  • Product quality issues
  • Product packaging and testing
  • Compliance expectations inquiries
  • Vendor performance reports
  • Expense offset inquiries
  • New vendor set up and training
  • Direct to consumer order process inquiries

Corporate Office
  • Purchase Order Acceptance
  • Shipment Contents and Timing
  • Packing List (Pack Slip)
  • Packaging Requirements
  • Inventory Vendor Portal
  • Carton Label and Markings
  • Font Size for Carton Label and Markings


Corporate Office
  • Policy Questions
  • Expense offset inquiries
  • Debit dispute resolution
  • Inventory and Drop Ship
  • Transportation debits


Corporate Office
  • Routing / carrier selection

Corporate Office
  • Accounts payable
  • Invoices and payments

Fax: (402) 715-3480

Buying Team
Corporate Office
  • New product development
  • Product samples
  • Product selection assortment

Phone: (402) 715-3000

Fax: (402) 715-3484


Customer Service Support
Customer Care Center
  • Order level questions
  • Customer service issues
  • Vendor interface help desk
  • Vendor performance reports
  • Personalization proofs

Fax: (402) 505-5299

Corporate Office

Hayneedle, Inc.

9394 West Dodge Road, Suite 300

Omaha, NE 68114

(402) 715-3000

Supplier Documents

We value our supplier partnerships and want to make procedures as easy for you as possible. Below you’ll find necessary supplier documents and instructions. If you have questions, always feel free to contact our vendor operations team at Thanks for your support!

Transportation and Logistics

Hayneedle Routing Guide for Drop Shipping Direct to Consumer
Hayneedle Routing Guide for Domestic Shipments to Hayneedle Fulfillment Center
Hayneedle Routing Guide for Import Shipments to Hayneedle Fulfillment Center

Supply Chain

Hayneedle Vendor Portal Training (Drop Ship)
Hayneedle Vendor Portal Training (Inventory)


Hayneedle Vendor Compliance Manual (Drop Ship)

Hayneedle Inventory Vendor Compliance Manual (Inventory)
Hayneedle PO Special Instructions
Hayneedle Terms and Conditions (Inventory)


Hayneedle Juvenile Products SOP
Hayneedle Juvenile Products SOP Chart

Bureau Veritas Third Party Test Request Form (TRF)
Bureau Veritas Third Party Juvenile Test Request Form (TRF)
SGS Third Party Test Request Form (TRF)

FedEx Packaging Design Service Application
FedEx Packaging Test Application
FedEx-ISTA 6A Testing Procedure for Small Parcel

Product Assembly

Standard Assembly Instruction Template
Standard Assembly Instruction Vendor Guide

Belham Living (Indoor) Template AI
Belham Living (Outdoor) Template AI
Boomer & George Template AI
Classic Playtime Template AI
Coral Coast Template AI
Island Bay Template AI
Red Ember Template AI

Packaging and Labeling

Packaging Requirements

Hayneedle Shipping Label Requirements (Drop Ship)
Hayneedle Sample Purchase Order (Drop Ship)
Pack Slip Sample (Hayneedle - Drop Ship)
Pack Slip Sample (PlumStruck - Drop Ship)

Hayneedle Item Label Templates – Excel 97-2003 (Inventory)
Hayneedle Item Label Templates (Inventory)
Hayneedle UPC Data Template – Excel 97-2003 (Inventory)
Hayneedle UPC Data Template (Inventory)

EDI Requirements

Hayneedle EDI 850 Specifications (Drop Ship)
Hayneedle EDI 810 Specifications (Drop Ship)
Hayneedle EDI 856 Specifications (Drop Ship)
Hayneedle EDI 846 Specifications (Drop Ship)
Hayneedle Trading Partner On boarding Worksheet (Drop Ship)

Sample EDI 850 Data
Sample EDI 810 Data with SAC Charge
Sample EDI 856 Data
Sample EDI 846 with All Codes
LTL Carriers and SCAC Codes
Small Package Carriers and SCAC Codes


Hayneedle Logo - High Resolution - PNG

Customer Service

Hayneedle Return Agreement Options
Vendor Closing Instructions


Hayneedle Invoicing Requirements


W-9 Form